One of key elements of the project management is the status reporting, which communicate critical project information between relevant stakeholder, delivering effective information to the right people in a timely manner is a key to successful projects.
What information should be included in the Project Status Report?
Information included in status report differ from project to project regarding different characteristics such Project Size, involved Stakeholders, organization structure, But there are a typical information for project reporting like:
Project Budget and Costing: focus on actual cost and compare it regarding the baselined budget, the right way to present this section is through Earned Value Management (EVM)
Project Schedule: Focus on accomplished work against the schedule.
Project Milestones: status of project milestones
Project Risks: status of Project Risks and status of mitigation or contingency actions taken against the risks.
Project Issues: reports of issues raised during the project execution and action items taken against those issues.
Project Changes: how changes affect the project progress and what action taken against the changes and how changes handled through project execution.
How frequent should a report be produced?
The answer of this question vary from project to project based on the project size, and activity duration, it could be weekly, bimonthly or monthly in large projects.
The timely report will enable relevant stakeholder to take required decision to keep the project in safe zone.
Project Status Report Template
Project Status Report template could be found in this site under templates page.